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Strengthen Your Rotary Club
by Implementing the
Club Leadership Plan
The Club Leadership Plan, an extension of the District Leadership Plan, is
vital to the stability, growth, and success of Rotary during our second
century of service. It provides clubs with an administrative structure to
standardize their procedures and guide their activities in pursuit of the
Object of Rotary.
The Club Leadership Plan begins by having Rotary clubs develop standard
procedures for continuity, communication, and Rotarian involvement. The plan
includes strategic planning and goal setting using the Planning Guide for
Effective Rotary Club. Its simple committee structure focuses on the central
functions of a club and can be expanded to address club service goals and
fellowship.
The Club Leadership Plan provides the basis on which each club builds its
own identity. The nine steps for implementation are functions that all
Rotary clubs need to address to be effective. A club may address these
functions in any way it chooses. This flexibility allows the Club Leadership
Plan to be implemented throughout the Rotary world. The Club Leadership Plan
is supported by the new Recommended Rotary Club Bylaws, the Rotary
leadership development cycle (including the presidents-elect training
seminar and district assembly), the Planning Guide for Effective Rotary
Clubs, and the Memo of Club Visit.
The Club Leadership Plan has been proven successful by clubs around the
world and is the suggested structure for both new and existing Rotary clubs.
All clubs should review the plan and determine which practices are already
in place and which would benefit the club. Assistant governors should assist
club leaders with their assessment and support their efforts to implement
the plan. Implementation of the Club Leadership Plan will result in an
effective club that is able to improve its community and the world.
For more information, contact your RI Club and District Administration
representative. For a copy of the new Recommended Rotary Club Bylaws, visit
the Download Center of www.rotary.org
Club Leadership Plan
The purpose of the Club
Leadership Plan is to strengthen the Rotary club by providing the
administrative framework of an effective club. The elements of an effective
club are to:
-
Sustain and/or increase
its membership base
-
Implement successful
projects that address the needs of its community and communities in
other countries
-
Support The Rotary
Foundation through both financial contributions and program
participation
-
Develop leaders capable of
serving in Rotary beyond the club level
To implement a Club Leadership
Plan, current, incoming, and past club leaders should:
-
Develop a long-range plan
that addresses the elements of an effective club.
-
Set annual goals using the
Planning Guide for Effective Rotary Clubs in harmony with a club's long
range plan.
-
Conduct club assemblies
that involve members in the planning process and keep them informed of
the activities of Rotary.
-
Ensure clear communication
between the club president, board, committee chairs, club members,
district governor, assistant governors, and district committees.
-
Provide for continuity in
leadership, including the concept of succession planning to ensure
development of future leaders.
-
Amend bylaws to reflect
the club committee structure and roles and responsibilities of club
leaders.
-
Provide opportunities to
increase fellowship among members of the club.
-
Ensure that every member
is active in a club project or function.
-
Develop a comprehensive
training plan that ensures
o Club leaders attend district training meetings
o Orientation is consistently and regularly provided for new members
o Ongoing educational opportunities are available for current members
Club leaders should implement
the Club Leadership Plan in consultation with district leaders as described
by the District Leadership Plan. The plan should be reviewed annually.
Club Committees
Club committees are charged with carrying out the annual and long-range
goals of the club based on
the four Avenues of Service.
The president-elect, president, and immediate past president should work
together to ensure continuity of leadership and succession planning. When
feasible, committee members should be appointed to the same committee for
three years to ensure consistency. The president-elect is responsible for
appointing committee members to fill vacancies, appointing committee chairs,
and conducting planning meetings prior to the start of the year in office.
It is recommended that the chair have previous experience as a member of the
committee. Standing committees should be appointed as follows:
-
Membership
This committee should develop and implement a comprehensive plan for the
recruitment and retention of members.
-
Club Public Relations
This committee should develop and implement plans to provide the public
with information about Rotary and to promote the club's service projects
and activities.
-
Club Administration
This committee should conduct activities associated with the effective
operation of the club.
-
Service Projects
This committee should develop and implement educational, humanitarian,
and vocational projects that address the needs of its community and
communities in other countries.
-
The Rotary Foundation
This committee should develop and implement plans to support The Rotary
Foundation through both financial contributions and program
participation.
Additional committees may be
appointed as needed.
Training Requirements
Club committee chairs should attend the district assembly prior to serving
as chair.
Relation to the District Leadership Team
Club committees should work with assistant governors and relevant district
committees.
Reporting Requirements
Club committees should report to the club board on the status of their
activities on a regular basis and at club assemblies, as appropriate.
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